Public records policies and contact information for Tennessee cities

Below is a list of links to city public records policies in Tennessee, listed alphabetically.

(See list for counties here and school districts here)

This list was generated in March 2018 as part of an audit of 306 government entity’s public records policies in Tennessee, including cities over 2,000 population.

If you find that a link is no longer working, or if you have information that the policy that is linked to has been updated, please email Deborah Fisher, executive director of Tennessee Coalition for Open Government, at I will update links as I receive them.

City and link to policyPhone # for Public RecordsContact for Public Records
Alcoa865-380-4773City Recorder / Finance Director
Algood931-537-9545City Recorder or City Administrator
Ashland City615-792-4211City Recorder
Athens423-744-2702Administrative Assistant to the City Manager
Bartlett901-385-6449Stefanie McGee, City Clerk
Bells731-663-2350Alicia Pigue, Recorder
Brentwood615-371-0060Community Relations Director
Bristol423-989-3407City Attorney
Camden731-584-4656City Recorder
Carthagenone listednone listed
Chattanooga423-643-8250Public Records / E-Discovery Coordinator
Clarksville931-645-7444Heather Fleming
Clinton865-457-0424City Recorder
Collierville901-457-2212Lynn Carmack, Town Clerk (others listed in policy for police, fire, court and school system records)
Covington901-476-9613Personnel Director
Crossville931-456-5680 (general gv’t records) and 931-484-7231 (police records)City Clerk and Chief of Police
Dickson615-441-9508Recorder and Assistant Recorder
Dyersburg731-288-7610 or 731-288-7607City Recorder and/or Human Resources
Elizabethton423-542-1507Deputy City Clerk
Erwin423-743-6231City Recorder
Estill Springs931.649.5188Tina Smith, City Recorder
Fairview615-799-2484, ext. 132 and 615-387-6086City Recorder
Farragut865-966-7057none listed
Gallatin615-451-5895 or 615-451-5893City Recorder Connie Kittrell
Gatlinburg865-436-1403Gatlinburg Finance Director
Germantown901-757-7251Michele Betty, City Clerk / Recorder
Goodlettsville615-851-2234 (primary) and 615-851-2209 City Recorder Allison Baker (primary) and City Clerk Elizabeth Simpson
Greeneville423-639-7105Carolyn C. Susong, Recorder
Halls731-836-9653Tammy Lewis, City Recorder
Humboldtnone listednone listed
Jonesborough423-753-3010Abbey Miller, Town Recorder
Kingsport423-229-9384Angie Marshall, City Clerk / Deputy City Recorder
Kingston865-376-6584City Clerk
Knoxville(865) 215-3710Director of Communications
LaFollette423-562-4961Stan Foust , City Clerk / Human Resources
Lakelandnone listednone listed
LaVergne615-287-8611Assistant City Recorder
Lebanon615-443-2805Commissioner of Finance and Revenue
Lenoir City865-986-2715City Administrator
Lexingtonnot listed, but main City Hall phone number is (731) 968-6657City Recorder
Loudon865-458-2033City Recorder
Louisville865-681-1983Operations Manager Linda Webb
Manchester (municipal code, chapter 6)none listednone listed
Martin731-587-3126Kelly Wilson, City Recorder
Maryville, (fees and procedures listed in city code under Title 1 General Administration)865-273-3406Jane Groff, Community Relations Manager
McMinnville931-473-1209Jennifer Rigsby, Human Resources Administrator
Millersville615-859-0880City Recorder or Designee
Millington(901) 873-5701Karen Findley, City Clerk
Morristown423-581-0100City Administrator or his/her designee
Mount Juliet615-754-2552Human Resources Director, Tina Guinan
Munford901-837-0171City Recorder
Murfreesboro615-893-5210Melissa Wright, City Recorder or her designee
New Tazewell423-626-5242Linda Stilson, Recorder and Gary Ruszkowski, Detective
Nolensville615-776-3633Town Recorder
Norris865-494-7645City Recorder
Oak Ridge(865) 425-3411City Clerk, Beth Hickman or Sandy Sexton
Oakland, (public records policy in Municipal Code under Title 20, Miscellaneous)not listednot listed
Oliver Springs865-435-7722Oliver Springs Administrative Assistant
Pegram615-646-0773City Recorder
Pigeon Forgenot listedCity Recorder
Pleasant View615-746-0600Deputy Clerk
Portland615-325-6776City Recorder
Red Bank423-877-1103Ruth Rohen, City Recorder
Ridgetop615-859-0596City Recorder
Ripley 731 635-4000 (phone for other contacts listed in policy)City Recorder, plus others listed in policy
Rockwood865-354-0611City Recorder
Rogersville423-272-7497City Recorder or Deputy City Recorder
Sevierville865-868-1695Public Information Officer
Signal Mountain423-886-2177Executive Administrative Assistant
Smyrnanot listednot listed
Sparta(931) 836-3248City Court Clerk
Spring City423-365-6441City Recorder
Spring Hill931-486-2252April Goad, City Recorder
Springfield615-382-2200 and 615-382-7602City Clerk
Thompson’s Station615-794-4333Town Clerk
Tullahoma931-455-2648City Recorder
Union City731-885-1341City Clerk
Westmoreland615-644-3382City Recorder
White Bluffnot listedEach Department Head