Below is a list of links to city public records policies in Tennessee, listed alphabetically.
(See list for counties here and school districts here)
This list was generated in March 2018 as part of an audit of 306 government entity’s public records policies in Tennessee, including cities over 2,000 population.
If you find that a link is no longer working, or if you have information that the policy that is linked to has been updated, please email Deborah Fisher, executive director of Tennessee Coalition for Open Government, at [email protected]. I will update links as I receive them.
| City and link to policy | Phone # for Public Records | Contact for Public Records |
| Alcoa | 865-380-4773 | City Recorder / Finance Director |
| Algood | 931-537-9545 | City Recorder or City Administrator |
| Ashland City | 615-792-4211 | City Recorder |
| Athens | 423-744-2702 | Administrative Assistant to the City Manager |
| Bartlett | 901-385-6449 | Stefanie McGee, City Clerk |
| Bells | 731-663-2350 | Alicia Pigue, Recorder |
| Brentwood | 615-371-0060 | Community Relations Director |
| Bristol | 423-989-3407 | City Attorney |
| Camden | 731-584-4656 | City Recorder |
| Carthage | none listed | none listed |
| Chattanooga | 423-643-8250 | Public Records / E-Discovery Coordinator |
| Clarksville | 931-645-7444 | Heather Fleming |
| Clinton | 865-457-0424 | City Recorder |
| Collierville | 901-457-2212 | Lynn Carmack, Town Clerk (others listed in policy for police, fire, court and school system records) |
| Covington | 901-476-9613 | Personnel Director |
| Crossville | 931-456-5680 (general gv’t records) and 931-484-7231 (police records) | City Clerk and Chief of Police |
| Dickson | 615-441-9508 | Recorder and Assistant Recorder |
| Dyersburg | 731-288-7610 or 731-288-7607 | City Recorder and/or Human Resources |
| Elizabethton | 423-542-1507 | Deputy City Clerk |
| Erwin | 423-743-6231 | City Recorder |
| Estill Springs | 931.649.5188 | Tina Smith, City Recorder |
| Fairview | 615-799-2484, ext. 132 and 615-387-6086 | City Recorder |
| Farragut | 865-966-7057 | none listed |
| Gallatin | 615-451-5895 or 615-451-5893 | City Recorder Connie Kittrell |
| Gatlinburg | 865-436-1403 | Gatlinburg Finance Director |
| Germantown | 901-757-7251 | Michele Betty, City Clerk / Recorder |
| Goodlettsville | 615-851-2234 (primary) and 615-851-2209 | City Recorder Allison Baker (primary) and City Clerk Elizabeth Simpson |
| Greeneville | 423-639-7105 | Carolyn C. Susong, Recorder |
| Halls | 731-836-9653 | Tammy Lewis, City Recorder |
| Humboldt | none listed | none listed |
| Jonesborough | 423-753-3010 | Abbey Miller, Town Recorder |
| Kingsport | 423-229-9384 | Angie Marshall, City Clerk / Deputy City Recorder |
| Kingston | 865-376-6584 | City Clerk |
| Knoxville | (865) 215-3710 | Director of Communications |
| LaFollette | 423-562-4961 | Stan Foust , City Clerk / Human Resources |
| Lakeland | none listed | none listed |
| LaVergne | 615-287-8611 | Assistant City Recorder |
| Lebanon | 615-443-2805 | Commissioner of Finance and Revenue |
| Lenoir City | 865-986-2715 | City Administrator |
| Lexington | not listed, but main City Hall phone number is (731) 968-6657 | City Recorder |
| Loudon | 865-458-2033 | City Recorder |
| Louisville | 865-681-1983 | Operations Manager Linda Webb |
| Manchester (municipal code, chapter 6) | none listed | none listed |
| Martin | 731-587-3126 | Kelly Wilson, City Recorder |
| Maryville, (fees and procedures listed in city code under Title 1 General Administration) | 865-273-3406 | Jane Groff, Community Relations Manager |
| Maynardville | 865-992-3821 | Recorder |
| McMinnville | 931-473-1209 | Jennifer Rigsby, Human Resources Administrator |
| Millersville | 615-859-0880 | City Recorder or Designee |
| Millington | (901) 873-5701 | Karen Findley, City Clerk |
| Morristown | 423-581-0100 | City Administrator or his/her designee |
| Mount Juliet | 615-754-2552 | Human Resources Director, Tina Guinan |
| Munford | 901-837-0171 | City Recorder |
| Murfreesboro | 615-893-5210 | Melissa Wright, City Recorder or her designee |
| New Tazewell | 423-626-5242 | Linda Stilson, Recorder and Gary Ruszkowski, Detective |
| Nolensville | 615-776-3633 | Town Recorder |
| Norris | 865-494-7645 | City Recorder |
| Oak Ridge | (865) 425-3411 | City Clerk, Beth Hickman or Sandy Sexton |
| Oakland, (public records policy in Municipal Code under Title 20, Miscellaneous) | not listed | not listed |
| Oliver Springs | 865-435-7722 | Oliver Springs Administrative Assistant |
| Pegram | 615-646-0773 | City Recorder |
| Pigeon Forge | not listed | City Recorder |
| Pleasant View | 615-746-0600 | Deputy Clerk |
| Portland | 615-325-6776 | City Recorder |
| Red Bank | 423-877-1103 | Ruth Rohen, City Recorder |
| Ridgetop | 615-859-0596 | City Recorder |
| Ripley | 731 635-4000 (phone for other contacts listed in policy) | City Recorder, plus others listed in policy |
| Rockwood | 865-354-0611 | City Recorder |
| Rogersville | 423-272-7497 | City Recorder or Deputy City Recorder |
| Sevierville | 865-868-1695 | Public Information Officer |
| Signal Mountain | 423-886-2177 | Executive Administrative Assistant |
| Smyrna | not listed | not listed |
| Sparta | (931) 836-3248 | City Court Clerk |
| Spring City | 423-365-6441 | City Recorder |
| Spring Hill | 931-486-2252 | April Goad, City Recorder |
| Springfield | 615-382-2200 and 615-382-7602 | City Clerk |
| Thompson’s Station | 615-794-4333 | Town Clerk |
| Tullahoma | 931-455-2648 | City Recorder |
| Union City | 731-885-1341 | City Clerk |
| Westmoreland | 615-644-3382 | City Recorder |
| White Bluff | not listed | Each Department Head |