The Office of Open Records Counsel, a state agency that provides guidelines to governmental entities in Tennessee on the open records request process, has developed an Open Records Request Form, updated in January 2017. You can see it on the Open Records Counsel website, here.
We have re-created this form in a PDF format that can be electronically filled out, saved and printed. You may also be able to find a records request form on the website of the governmental entity from which you are requesting records. Be sure to check their website. Download our form.
Along with creating a sample form, the Office of Open Records Counsel established Best Practices for entities to follow when responding to a request. These can be helpful to the requestor in understanding what to expect in the process: View Best Practices and Guidelines.
Each governmental entity is to put its public records policy, or a link to it, on the homepage of its website, if it has one. The name of the public request coordinator should also be available online. To view the state’s model public records policy and rules, click here.