Public records policies and contact information for Tennessee cities

Below is a list of links to city public records policies in Tennessee, listed alphabetically.

(See list for counties here and school districts here)

This list was generated in March 2018 as part of an audit of 306 government entity’s public records policies in Tennessee, including cities over 2,000 population.

If you find that a link is no longer working, or if you have information that the policy that is linked to has been updated, please email Deborah Fisher, executive director of Tennessee Coalition for Open Government, at I will update links as I receive them.

City and link to policy Phone # for Public Records Contact for Public Records
Alcoa 865-380-4773 City Recorder / Finance Director
Algood 931-537-9545 City Recorder or City Administrator
Ashland City 615-792-4211 City Recorder
Athens 423-744-2702 Administrative Assistant to the City Manager
Bartlett 901-385-6449 Stefanie McGee, City Clerk
Bells 731-663-2350 Alicia Pigue, Recorder
Brentwood 615-371-0060 Community Relations Director
Bristol 423-989-3407 City Attorney
Camden 731-584-4656 City Recorder
Carthage none listed none listed
Chattanooga 423-643-8250 Public Records / E-Discovery Coordinator
Clarksville 931-645-7444 Heather Fleming
Clinton 865-457-0424 City Recorder
Collierville 901-457-2212 Lynn Carmack, Town Clerk (others listed in policy for police, fire, court and school system records)
Covington 901-476-9613 Personnel Director
Crossville 931-456-5680 (general gv’t records) and 931-484-7231 (police records) City Clerk and Chief of Police
Dickson 615-441-9508 Recorder and Assistant Recorder
Dyersburg 731-288-7610 or 731-288-7607 City Recorder and/or Human Resources
Elizabethton 423-542-1507 Deputy City Clerk
Erwin 423-743-6231 City Recorder
Estill Springs 931.649.5188 Tina Smith, City Recorder
Fairview 615-799-2484, ext. 132 and 615-387-6086 City Recorder
Farragut 865-966-7057 none listed
Gallatin 615-451-5895 or 615-451-5893 City Recorder Connie Kittrell
Gatlinburg 865-436-1403 Gatlinburg Finance Director
Germantown 901-757-7251 Michele Betty, City Clerk / Recorder
Goodlettsville 615-851-2234 (primary) and 615-851-2209 City Recorder Allison Baker (primary) and City Clerk Elizabeth Simpson
Greeneville 423-639-7105 Carolyn C. Susong, Recorder
Halls 731-836-9653 Tammy Lewis, City Recorder
Humboldt none listed none listed
Jonesborough 423-753-3010 Abbey Miller, Town Recorder
Kingsport 423-229-9384 Angie Marshall, City Clerk / Deputy City Recorder
Kingston 865-376-6584 City Clerk
Knoxville (865) 215-3710 Director of Communications
LaFollette 423-562-4961 Stan Foust , City Clerk / Human Resources
Lakeland none listed none listed
LaVergne 615-287-8611 Assistant City Recorder
Lebanon 615-443-2805 Commissioner of Finance and Revenue
Lenoir City 865-986-2715 City Administrator
Lexington not listed, but main City Hall phone number is (731) 968-6657 City Recorder
Loudon 865-458-2033 City Recorder
Louisville 865-681-1983 Operations Manager Linda Webb
Manchester (fee schedule, procedures) none listed none listed
Martin 731-587-3126 Kelly Wilson, City Recorder
Maryville, (fees and procedures listed in city code under Title 1 General Administration) 865-273-3406 Jane Groff, Community Relations Manager
Maynardville 865-992-3821 Recorder
McMinnville 931-473-1209 Jennifer Rigsby, Human Resources Administrator
Millersville 615-859-0880 City Recorder or Designee
Millington (901) 873-5701 Karen Findley, City Clerk
Morristown 423-581-0100 City Administrator or his/her designee
Mount Juliet 615-754-2552 Human Resources Director, Tina Guinan
Munford 901-837-0171 City Recorder
Murfreesboro 615-893-5210 Melissa Wright, City Recorder or her designee
New Tazewell 423-626-5242 Linda Stilson, Recorder and Gary Ruszkowski, Detective
Nolensville 615-776-3633 Town Recorder
Norris 865-494-7645 City Recorder
Oak Ridge (865) 425-3411 City Clerk, Beth Hickman or Sandy Sexton
Oakland, (public records policy in Municipal Code under Title 20, Miscellaneous) not listed not listed
Oliver Springs 865-435-7722 Oliver Springs Administrative Assistant
Pegram 615-646-0773 City Recorder
Pigeon Forge not listed City Recorder
Pleasant View 615-746-0600 Deputy Clerk
Portland 615-325-6776 City Recorder
Red Bank 423-877-1103 Ruth Rohen, City Recorder
Ridgetop 615-859-0596 City Recorder
Ripley 731 635-4000 (phone for other contacts listed in policy) City Recorder, plus others listed in policy
Rockwood 865-354-0611 City Recorder
Rogersville 423-272-7497 City Recorder or Deputy City Recorder
Sevierville 865-868-1695 Public Information Officer
Signal Mountain 423-886-2177 Executive Administrative Assistant
Smyrna not listed not listed
Sparta (931) 836-3248 City Court Clerk
Spring City 423-365-6441 City Recorder
Spring Hill 931-486-2252 April Goad, City Recorder
Springfield 615-382-2200 and 615-382-7602 City Clerk
Thompson’s Station 615-794-4333 Town Clerk
Tullahoma 931-455-2648 City Recorder
Union City 731-885-1341 City Clerk
Westmoreland 615-644-3382 City Recorder
White Bluff not listed Each Department Head